8D report template

What is 8D?

8D refers to the Eight Disciplines Model, a problem-solving technique used to contain, resolve, or prevent issues identified in a product or process. The 8D model was initially used in the automotive industry due to Ford’s influence, but it is now widely used in various industries, including manufacturing, healthcare, and retail.

What is an 8D report?

An 8D Report is a valuable document that can be used when implementing the 8D problem-solving method. 8D Reports can lead to preventive measures that identify the root causes of issues and resolve them by utilizing a combination of expertise, data analysis, management tools, and data validation.

Benefits of using 8D report templates

8D report templates have helped countless businesses improve their operations with their thorough, structured approach to problem-solving. However, it has prerequisites that may not appeal to smaller operations with limited resources.

• 8D reports provide a long-term solution – The 8D Model aims to eradicate the problem, not its symptoms. Once a problem has been identified, 8D takes a three-pronged approach to solving it: containment, resolution, and prevention

• 8D reports address the escape point –  An “escape point” refers to the first control point in the system or process which was supposed to detect the problem, but failed. The study of escape points in an 8D form helps teams find the flaws in safety measures and fail-safes so they can be improved.

• 8D reports are flexible – The 8D Report Model has seen extensive use outside of the auto industry. Hardware manufacturing, food manufacturing, and healthcare are just a few industries that have benefited from using the 8D Report Model. Here is an example of an 8D report PDF used in a hospital setting.

What to include in an 8D report template

An 8D Report Template should have each section that can clearly cover the steps taken and evidence supporting the resolution process for traceability and improvement learning.

D0: Prepare and plan

• Issue description:

• Target closure date:

• Assigned responsibilities:

D1: Form the team

• Team members:

• Roles and responsibilities:

D2: Describe the problem

• What happened:

• Where was it found:

• When was it found:

• How many units are affected:

• Why is this a problem:

D3: Interim containment actions

• Containment steps taken:

• How containment is monitored:

D4: Determine root causes

• Analysis method used (5 Whys, Ishikawa, etc.):

• Verified root causes:

D5: Develop permanent corrective actions

• Corrective actions defined:

• Feasibility and risk check:

D6: Implement and validate corrective actions

• Actions implemented:

• Validation/testing results:

D7: Prevent recurrence

• Updated procedures:

• Updated training:

• Standards revised:

• Shared learnings:

D8: Recognize the team

• Closure date:

• Team recognition notes:

Documentation

• Data:

• Diagrams:

• Photos:

• Test results:

• Lessons learned:

Sample 8D report

This is an example of an 8D report using Mitti (by SafetyCulture)

8D Format: Step-by-Step Process of 8 Disciplines

The format of an 8D template encompasses the eight disciplines of problem-solving, which are:

• D1:Form a team – Assemble a cross-functional team with the skills and knowledge needed to address the problem effectively.

• D2:Define the problem – Clearly describe the issue, including its scope, impact, and specific details to ensure a shared understanding.

• D3:Develop a containment plan – Implement temporary actions to control the problem and prevent further impact while working on a solution.

• D4:Identify root cause and escape points – Use data analysis and tools to determine the root cause of the problem and identify why it was not detected earlier.

• D5:Formulate corrective actions – Develop permanent solutions that address the root cause and prevent the issue from recurring.

• D6:Implement corrective actions – Execute the corrective actions and verify their effectiveness in eliminating the problem.

• D7:Formulate preventive measures – Establish measures, processes, or policies to prevent similar issues from reoccurring.

• D8:Congratulate the team – Recognize and celebrate the team’s efforts and success in solving the problem.