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Simplify your permit-to-work system by digitizing forms and streamlining approvals with Mitti (by SafetyCulture), the workplace operations platform.
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Permit to work templates are tools used by contractors and safety officers to ensure critical safety checks and emergency procedures are followed before hazardous work commences. Common tasks that require permit to work forms are those with high safety risks, including working in confined spaces, hot and cold work, and electrical maintenance activities.
Having a permit to work and the process for issuing it are both essential in ensuring safety in workplaces. They are important because they help identify and control hazards associated with specific work activities, thus also helping prevent accidents and injuries.
Permit to Work templates, therefore, ensure that workers are aware of the potential hazards associated with a specific task and the safety measures that need to be put in place to mitigate those hazards.
Permit to work templates also help manage compliance with safety regulations, including the framework set out by the UK's Health and Safety Executive (HSE) on permit-to-work systems, as well as inform employees about them. As a permit-to-work checklist details the proper safety standards and practices to adhere to, employees using them or filling them out will then be properly educated on their rights and responsibilities, ensuring they are ready for work.
A safety permit to work should be straightforward and comprehensible. It should follow a standard format aligned with frameworks like ISO 45001 to record accurate information and provide a clear overview of the task at hand. Here are four main elements of a standard safety permit to work:
Job overview – This records the job to be done, tools and equipment to use, and other work that is currently undertaken that may affect the permit.
Hazards and precautions – This involves the potential hazards associated with the job and the necessary actions to prevent injuries and accidents from happening.
Authorization and acceptance – This confirms that it is safe to carry out the work defined and communicated to all affected workers on site.
Hand back and cancellation – This section should be accomplished after the work has been performed. It details the confirmation from the person in charge and the authorizing personnel.
Below is a PDF example of a Permit to Work report, filled out for reference:
Permit to Work Template Sample Report | Mitti (by SafetyCulture)
Equipe Group used Mitti (by SafetyCulture) to inspect all aspects of the site and equipment before commencing work, ranging from checks of ropes, rigs, and drilling equipment, through to health and safety signage and PPE.
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Cold work or plastic deformation of metals can cause extreme physical injury caused by over-pressing and rolling. Other factors like electrical and mechanical hazards, like the use of hand and power tools, add up to the overall risk that workers may encounter during operation. This template covers potential hazards which need to be checked in the work area.
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Hot work includes forging, extrusion, hot rolling, and other processes which involve deforming metals by the use of fire. This hazardous task requires a permit before any type of hot work commences. Use this template to evaluate if necessary precautions are taken such as conducting equipment checks, checking if combustible materials are properly stored, and evaluating fire safety systems and emergency procedures if installed and in place.
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All equipment should be isolated, locked out, and tagged out to prevent accidents like electrocution, explosion, cuts, etc. Use this checklist as a guide to which equipment or materials should be locked out before any maintenance work. Record and take a photo of the point of isolation. List the precautions, tools, and equipment to be used during the procedure.
