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Ensure a safer working environment for your employees by utilizing digital emergency evacuation plan templates.
Why Mitti digital checklists?
Free to use for up to 10 users
Eliminate paperwork with digital checklists
Generate reports from completed checklists
An emergency evacuation plan template is a premade tool used to create and manage evacuation procedures, such as exit routes, designated safe areas, and other required steps, effectively. This is commonly used in various workplaces, including manufacturing settings such as warehouses, to provide clear guidance and improve overall safety.
Most emergency evacuation plans come in a map format, showing escape routes, but they are to be used alongside a dedicated emergency evacuation plan checklist. This checklist will detail the necessary precautions to take and consider, as well as the proper safety procedures to always be aware of.
An emergency evacuation plan template, especially when aided with Artificial Intelligence (AI) technology, can streamline the process of preparing for emergencies, thus allowing you and your employees to minimize the risk of injury or loss of life, reduce damage to property, and help the organization to quickly recover.
Additionally, digital and AI-assisted checklists can also be accessed anytime and anywhere, making it easy for you and your employees to be aware of the proper safety emergency procedures. An emergency evacuation plan template is used in the following situations:
Before, during, and after emergency evacuation plan training and drills simulating emergencies
During the planning stages of a construction project
Evacuating victims of natural disasters
A general emergency evacuation plan template should have fields for the following to help you create and manage your evacuation plan:
List of evacuation officers and assistants
Name and contact information of nearby emergency services
Operational status of your emergency alert systems
Contingency plans for broken or malfunctioning alert systems and devices
Methods of communication
Specific evacuation, entry, and exit instructions depending on your area
Designated safe area or assembly point
List of procedures to follow once you and your team have assembled in your safe area
Once you have all these items, you can now instruct your AI assistant to create a tailored emergency evacuation plan based on your specific needs. It’s also best to add a photo or map of the floor or area so it’s easier for employees to visualize. Something similar to this:
Emergency Evacuation Plan Example
This list can also be used as a reference for other more specific emergency processes such as fire evacuation plans. At the end of the template, it is ideal to list down other adjustments to be made based on the answers to the previous fields. This includes double-checking if certain procedures need to be revised or added and if additional training needs to be provided.
When customizing an emergency evacuation plan template for warehouses, especially in manufacturing settings, begin by creating site-specific, documented evacuation plans that reflect the unique hazards, layout, and operational details of the facility. Next, train all staff and visitors on the established procedures to ensure clear understanding and readiness. Schedule, execute, and document regular evacuation drills to test the plan’s effectiveness and reinforce practice, and finally, regularly review and revise the plan as needed to address any changes in operations, personnel, or regulatory requirements.
Listed below are other specific examples of emergency evacuation plan templates that can be used depending on the use case.
School Evacuation Plan – This template is designed for schools and educational institutions. It allows authorities to specify designated evacuation routes, assembly points, and other procedures.
Office Emergency Plan – This template is tailored for office environments and focuses on proper communication during emergencies.
Home Emergency Plan – This plan template is ideal for individual households dealing with possible flooding.
Warehouse Emergency Evacuation Plan – This is a practical template that outlines evacuation procedures, routes, assembly points, and safety responsibilities specific to warehouse environments for rapid and safe evacuation during emergencies.
Here is an emergency evacuation plan sample report for reference:
Preview Emergency Evacuation Plan PDF Report
In situations where the building’s layout has changed, new equipment has been installed, or new hazards have been identified, it’s important to update your plan accordingly.
An outdated emergency evacuation plan template can be dangerous, as it may prove to be ineffective in an actual emergency, thus putting your staff at risk. A good rule of thumb is to review and update your evacuation plan at least once a year. However, you may need to update it more frequently if significant changes have occurred.
Some changes that need to be considered when updating your plan include the following:
The building layout
New equipment
New hazards
Changes to the emergency response team
Once you’ve identified the needed changes, ask your AI assistant to help you update the plan accordingly so you won’t start from scratch.
In addition to updating your emergency evacuation plan template, it is also essential to review and test it regularly. Regular testing, training, and review help ensure that the plan is effective and that everyone knows what to do in an emergency. Ideally, you must conduct a drill twice a year with an interval of every six months and training sessions around the same frequency. However, you may need to conduct drills more frequently if significant changes have occurred.
The best way to create, manage, and update your emergency evacuation plan template is by going digital. By digitizing your processes, you can better edit and update your plans, as all details will be stored in the cloud and easy to track. All edits will still be in the cloud should you choose so, giving you the option and flexibility to refer to them in case of changes.
Sydney Festival manages 60 venues, 150 events, 334 performances, and 900 artists using customized Mitti (by SafetyCulture) templates for inductions, toolbox talks, pre-event checks, incident reporting, and daily reports, enhancing safety and operations across all sites.
Structured warehouse safety courses and templates to support safer workflows and quicker rollout
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Use this fire evacuation plan template as a guide in preparing for fire emergencies. This includes key sections such as fire detection methods, actions to take when a fire is discovered, escape routes, assembly points, and details about fire-fighting equipment. It also covers the responsibilities of staff, fire safety training, and how to liaise with emergency services.
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This fire evacuation checklist is best used during fire and other types of emergency drills. It includes details such as the time of the alarm and evacuation, notification of external businesses, drill preparedness, evacuation orderliness, and equipment checks. This checklist ensures that fire safety protocols are followed effectively during drills and actual evacuations.
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This OSHA emergency action plan template is used by organizations to evaluate their emergency action plans and improve them accordingly. With this, you can analyze external and internal emergencies that could disrupt the workplace, the impact of emergencies and their appropriate responses, and existing evacuation policy and procedures. This can also be used in reporting emergencies and alerting employees in an emergency.
