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Property & Facilities Management
Explore property and facilities templates and training courses designed for inspections, safety drills, and everyday maintenance work. Help your teams stay compliant, keep assets running smoothly, and manage cleaning and repairs across commercial facilities.
Browse Property & Facilities Management
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Fire Door Inspection Report Template
This Fire Door Inspection Report template by Sureclose Group helps facilities teams and inspectors assess the condition and compliance of fire doors. Record asset details, location, intended rating (FD30–FD120), construction, supporting structure, and installation quality. Verify frames, overpanels, fire stopping, architraves, gaps and thresholds, intumescent seals, hinges, glazing, closers, hardware, signage, and emergency exit devices. Capture photos, note defects, select remedial actions, add comments, and complete sign-off to maintain safety and compliance.
by James Attfield Dip FD, CertFDIS, from the CommunityDownloads: 50+Get - Template
Fire Warden Monthly Checksheet
Use this Fire Warden Monthly Checksheet to perform a thorough monthly fire safety inspection of your area. The checklist covers escape routes, fire extinguishers, fire safety signage, emergency exits, electrical and heating equipment, and general housekeeping. Record dates, signatures, and corrective actions to support compliance and continuous improvement. Ideal for fire wardens, area safety managers, and facility teams across workplaces.
by Katharine Mulready, from the CommunityDownloads: 50+Get - Template
Fire Door Checklist
This fire door checklist guides facility teams through a comprehensive inspection of door assemblies to maintain fire safety and compliance. Assess the door leaf and frame condition, verify intumescent and smoke seals, check hinges and closers, and confirm hold-open devices release on alarm. Inspect locks and latches, glazing and glass ratings, and ensure threshold gaps are within tolerance. Include final exit door checks, document failed items, assign corrective actions, and capture sign-off for audit readiness.
by Julian Strudwick, from the CommunityDownloads: 50+Get - Template
BOC Site Signage Review
This template guides a complete review of site signage to ensure currency, condition, and compliance. Inspect each area to identify obsolete or damaged signs, capture photos, and document exact locations. Note any additional signage required and include reference images to support requests. Record reviewer details, date, and any other issues observed during the walkthrough. Use the checklist to prioritize replacements, maintenance actions, and new installations so staff and visitors can clearly see hazards, directions, and safety instructions across the facility.
by Stephen Shield, from the CommunityDownloads: 50+Get - Template
ver.2016.001 lpm Apartments Estates Management Development Inspection Report
Inspection Report
by Chris Murphy, from the CommunityDownloads: 50+Get - Template
Individual Findings Report
This is a findings only audit i.e. hazard investigations, tenant inspections, spot inspections.
by Ken Phillips, from the CommunityDownloads: 50+Get - Template
OBO - G-13 The Facility Management Checklist
This comprehensive guide explores fundamental themes in facility management, covering essential aspects from business understanding to operational excellence. It details key principles including cost of ownership, lifecycle costing, service integration, and design considerations for operations and maintenance. The document emphasizes the importance of responsibility allocation, cost-effectiveness, and continuous efficiency improvement in facility management. It also addresses crucial decisions between in-house operations and contracting out, while highlighting the significance of maintaining quality of life for employees. The guide includes a practical FM checklist for department evaluation and strategic planning, making it an invaluable resource for facility managers in both public and private sectors.
by Maurice Pettiford, from the CommunityDownloads: 50+Get - Template
Identificación Y Análisis De Riesgos Internos Dentro De Inmueble.
Valoración Técnica De Protección Civil Para La Identificación Y Análisis De Riesgos Internos Dentro De Un Inmueble Residencial. (Efectuado Por Apreciación Visual Al Momento De La Visita, Unicamente.)
by Jorge Herrera, from the CommunityDownloads: 50+Get - Template
Fire Alarm Maintenance Certificate Template
Use this Fire Alarm Maintenance Certificate template to document periodic inspections and testing of fire alarm systems in line with BS5839-1:2017. Record detector and call point tests, panel checks, battery load tests, monitoring links, fault indicators, false alarm rates, maintenance visit dates, and required parts. Capture engineer details and customer acceptance to maintain compliance, a complete audit trail, and safer facilities.
by Dean Eaglefield, from the CommunityDownloads: 50+Get - Template
Berlin POSHO Residential Safety Inspection
In accordance with 15 FAM requirements, safety, health, and environmental hazards must be identified in the selection of housing to eliminate the possibility of dangerous conditions that can cause serious injuries or fatalities. The intent is to correct serious hazards and then, through effective management, ensure that safe conditions persist for as long as the residence is occupied. Posts must verify and document that the post occupational safety and health officer (POSHO) has inspected residences under consideration for purchase or lease by the U. S. Government for safety, health, and environmental hazards, and that those hazards have been effectively controlled or eliminated. A similar inspection must be conducted and documented for living quarters allowance (LQA) residences; the resident can then negotiate with the lessor to make the required and/or recommended changes or find another suitable residence. No employee may occupy a U. S. Government-owned or U. S. Government-leased residence unless the POSHO certifies that the requirements in this report are met.
by David Macon, from the CommunityDownloads: 50+Get - Template
R7 GSA O and M Contract QA Inspection
This Region 7 GSA operations and maintenance quality assurance inspection checklist helps property and facilities teams evaluate building exteriors and entries, review preventive maintenance completion, verify water treatment records, and check mechanical room conditions. It prompts assessment of building automation system status and controls, operating plans for major equipment, and energy and water conservation measures. The template guides review of consumption trends, energy audits and opportunities, service call impacts, and progress toward regional energy and water reduction goals. It supports property management communication, tenant awareness, and documenting findings and corrective actions.
by Larry Lucie, from the CommunityDownloads: 50+Get - Template
Acta de Visita y Trazabilidad ICC I
Plantilla en español para registrar actas de visita y trazabilidad de recomendaciones ICC I. Facilita el seguimiento operativo al cliente, gestión de riesgos, PQR, compromisos y recomendaciones por evento. Incluye clasificación de riesgos (intrusión, hurto, sabotaje, homicidio, secuestro, daño en bien ajeno y otros), niveles de riesgo y tiempos de respuesta. Contiene guía de mapa de calor para recomendaciones (RI, RA, RNA, RR) y esquema de análisis causal (ICC, Causa Raíz, NIR, FAC, NCP, CF/FM). Pensada para operaciones de seguridad privada y control en instalaciones, con secciones mensuales y campos de firma.
by Alvaro Javier Martinez Escalante, from the CommunityDownloads: 50+Get - Template
Harris Security Fire Alarm System Test and Inspection
This Harris Security audit form supports thorough fire alarm system testing and inspection in line with NFPA 72. It guides technicians through documenting property and monitoring details, control unit checks, AC and battery power verification, annunciator tests, and evaluation of initiating devices and life safety interfaces. It covers notification appliances, supervising station signal verification, deficiency logging, photos, and certification. Use it to maintain compliance, record results, and restore systems to normal operation.
by Paul Leeka, from the CommunityDownloads: 50+Get - Template
Emergency Lighting Check - Communal Areas
This document provides guidance for conducting emergency lighting inspections in communal areas. It outlines the essential procedures for testing and verifying the functionality of emergency lighting systems, ensuring compliance with safety regulations. The template includes sections for documenting inspection details such as document number, audit title, client information, location, and personnel involved. It specifically addresses the verification of emergency lighting functionality in shared spaces, helping facility managers and safety officers maintain proper documentation and ensure the safety of building occupants. This resource serves as a practical tool for regular safety audits and maintenance checks, though users are advised to seek professional guidance for their specific jurisdictional requirements.
by Simon Bates, from the CommunityDownloads: 50+Get - Template
Break-Glass Weekly Check
This document provides a detailed template for conducting safety audits across a multi-story car park facility, including nine parking levels, multiple mall sections, and administrative areas. The template covers essential safety checks for various zones including main entrances, retail areas, and security stations. It includes protocols for weekly break-glass inspections and security monitoring. Developed by SafetyCulture's community of customers and employees, this template serves as a practical example for safety professionals while emphasizing the need for independent professional assessment for specific workplace applications. The document structure allows for systematic inspection of all facility areas while maintaining compliance with safety standards and operational requirements.
by Barry Donaghy, from the CommunityDownloads: 50+Get - Template
Premium Scenting Site Survey and Pre Installation Prep
This site survey checklist supports premium scenting pre installation work. It guides teams to define scenting objectives, measure target areas, and account for airflow and pressure at entrances. It covers system selection, cartridge capacity, and scheduling with multiple programs or event triggers. Air conditioning integration is captured for AHU, FCU, split, cassette, VRV, and more. Installation preparation includes layout sketches, mounting methods, access panels, required ladders or lifts, and safe distances from traffic. The safety checklist confirms grounded, always on power, extensions or trunking, and other accessories. It also records proposed installation dates and the on site contact for a smooth deployment.
by Cyndy Vn, from the CommunityDownloads: 50+Get - Template
Fire Alarm Commissioning Certificate BS5839 1 2017
Access a Fire Alarm Commissioning Certificate template designed for building services teams to document system commissioning in line with BS 5839 Part 1 2017. Capture customer and site details, job number, visit dates, inspection and test results, and any variations from the specification. Record soak test duration and note potential causes of false alarms for follow up. Use this form to confirm that installation quality, system performance, and user documentation meet the required recommendations before the system goes live. Created for practical use by Building Technology Services within facility and property management workflows.
by Dean Eaglefield, from the CommunityDownloads: 50+Get
Practical safety and quality resources for property and facilities management teams
Keep teams aligned with resources that are ready to use from day one. SafetyCulture’s Content Library is an online hub that gives you a simple way to roll out property and facilities management templates and training courses across sites. No need to rebuild tools or manage multiple versions. Your teams get clear guidance they can use every day.
Efficiency through digital resources
Using property and facilities management templates and training courses helps remove the friction of paper-based work. Centralizing inspections, schedules, and records reduces operational risk and supports stronger compliance. With shared digital tools, updates to a cleaning schedule template or safety process are available instantly, making it easier to keep teams aligned and working to the same standard at every location.
Streamline your operations
Adopt practical commercial property and facilities management trends by digitizing daily workflows that matter most.
These tools help teams stay on track and close issues faster:
Set clear daily standards with a cleaning schedule template to keep hygiene consistent and tasks on track.
Track fixes faster with a repair order template that logs Closed-Circuit Television (CCTV) maintenance and prevents repeat issues.
Improve site oversight through housekeeping management to support safer, more professional spaces.
Equip teams with essential resources, including annual fire extinguisher inspection forms and fire drill logs, to maintain strong site readiness across all locations. Using these digital templates on the SafetyCulture platform improves reporting, strengthens follow-through, and supports a high-quality safety culture at scale.