Discover what horizon scanning is, how to do it, why it’s important for an organization, and how you can use modern technology to improve your horizon scanning practices!
Horizon scanning is a practice from future studies and is also considered a part of foresight. The process involves assessing any potential threats, future opportunities, developments, and other events that could arise. The goal of horizon scanning is to identify any of these potential events and create contingency plans in the event that they arise.
Horizon scanning is a proactive action designed to help shape more desirable futures and outcomes. That said, horizon scanning isn’t about predicting the future or which risks will happen. Instead, the practice is meant to identify the potential risks that an organization or project may face and create plans around certain situations and events.
Any organization and team can practice horizon scanning. This is a necessary aspect of management as it protects the project or organization against risks that can cause financial damages, safety threats, legal troubles, and more. Horizon scanning is typically practiced in crafting government policies to ensure resiliency, but any team manager or organization can practice it to ensure that they achieve desirable outcomes.
Horizon scanning is a systematic and objective examination of information to determine potential risks and threats to a project. It also includes examining potential opportunities in the future that could result in major improvements. While it can help reduce and manage risks, horizon scanning involves analyzing everything, including positive future opportunities.
There isn’t a definitive or singular way to conduct horizon scanning. Horizon scanning may look different depending on your organization, industry, and overall goals. That said, it’s crucial that horizon scanning should include defining your topic, using a framework to conduct your analyses and studies, and scanning the environment.
To give a clearer idea of how to do horizon scanning, here’s a brief guide on how to do it.
The first step in horizon scanning is defining your topic. As horizon scanning is a part of future studies, it’s very important to have a clear issue or topic which you are aiming to handle in your research. This can take time and the effort of the entire team, but a clearly defined topic makes for better and more useful research.
A key aspect of horizon scanning is gaining a new perspective. So, after determining your topic or issue, try to look at it from different angles and expand your horizons. While you need to have a definite problem or issue that you’re addressing, it’s also important to look past the horizon, allowing you to create clearer plans for different events.
This is the step where you can add more information to your topic. Scanning the horizon means looking at potential threats, events, developments, and opportunities that can be faced. This is one of the most crucial aspects of horizon scanning and one that you cannot skip.
Once you have different events, opportunities, and risks on your radar, it’s time to make an assessment. Gather the team and go through everything you found in the previous steps. From there, it will be much easier to determine what to prepare for, how to handle certain situations, and more.
After all the previous steps, you always have to go back to your initial topic or question. Remember, horizon scanning starts with figuring out which specific topic you’re addressing and the goal of the research. So, after collating and analayzing all the data, make sure to relate it back to the initial issue.
The last step in horizon scanning is creating plans for every event that may or may not occur. This is meant to help you prepare for certain changes, risks, and more. Again, horizon scanning helps in shaping a better and more desirable outcome, so the last step is creating controls that will guide you towards your goals.
It’s important to remain accurate and objective when horizon scanning. This is why tools such as Mitti (by SafetyCulture) can be very useful. Mitti (by SafetyCulture) is a comprehensive tool you can use when horizon scanning, which many robust features. Here are some of the ways you can use Mitti (by SafetyCulture) when Horizon Scanning:
Build workflows for the team to follow when horizon scanning
Use checklists when conducting inspections or gathering data to help teams accomplish tasks more effectively
Communicate with the team through HeadsUp to keep everyone updated on the project and research
