What is IMS? Discover what an integrated management system is, the benefits of using one, the types of systems, and the standards associated with an IMS.
An integrated management system (IMS) consolidates all existing systems within an organization into a single, unified framework. This integration allows the organization to function cohesively towards common goals, enhancing efficiency and productivity across different teams.
Most of the time, organizations look at their systems as separate units. When this happens, there can be unforeseen conflicts between different systems that can affect productivity and efficiency. By integrating management systems with each other, organizations can unite teams and work as a singular unit.
When organizations consolidate all information and processes into a singular system, they can reap many benefits. Aside from boosting efficiency and productivity, an IMS can reduce overhead costs and offer many other benefits compared to running individual systems parallel to each other.
An IMS is designed to be a centralized solution for organizations. It allows them to consolidate all their processes and systems into a single system while ensuring that every process adheres to international standards.
When companies manage multiple systems parallel to each other, there’s a high chance of redundancies and duplications. This can result in the organization taking more time than necessary to accomplish different tasks and spending more funds than needed. On top of that, this can lead to employees having to do more work.
So, an IMS allows you to eliminate certain redundancies and duplications in your process. That way, the workers do less while accomplishing more, and your business gets to save money on overhead costs.
Additionally, employing an IMS within an organization allows you to streamline various processes and greatly boost efficiency.
But the benefits of using an IMS don’t end there. Here are more benefits that organizations may receive by adopting an IMS:
Eliminate all unnecessary processes that cost the business
Ensure that all processes adhere to ISO standards
Enhance and optimize the existing systems
Streamline internal auditing processes
Enhance internal and external communication
An IMS may look different for every organization. However, here are some of the systems that you’ll commonly find consolidated in an IMS:
An EMS is a system in place to ensure that organizations are continuously working to improve their environmental performance and reduce their impact. These systems follow the ISO 14001 standard for environmental management systems.
Also known as SMS, these systems are for improving an organization’s health and safety performance. This is to ensure employees, customers, and everyone else involved in operations remains safe throughout the entire process.
As the name suggests, an FSMS is commonly used in the food industry to ensure customer and employee safety.
These systems are in place to manage an organization’s consumption. An EnMS is there to make sure that the organization only consumes rough energy to accomplish its processes, reducing waste in the process.
These are systems that show how organizations should manage their information security to ensure that the organization’s and customers’ data is as safe as possible.
One of the primary goals of an integrated management system is to ensure that the organization’s processes adhere to different standards. The exact standards the organization follows can vary greatly depending on their industry and operations. However, here are the most common standards used for crafting an IMS.
ISO 9001 pertains to quality management systems (QMS). These are systems designed to ensure that organizations reach certain quality standards in their products consistently. This standard includes requirements for personnel, training, facilities, services, and equipment.
Obtaining ISO 9001 certification is largely seen as the first step in implementing quality improvement within an organization.
As mentioned earlier, the ISO 14001 standard is in place for organizations wishing to put up an environmental management system. This certification is essential for any organization looking to establish and implement a proper EMS.
ISO 45001 is a new standard geared toward Occupational Health and Safety. The standard provides the framework for reducing employee risk, improving overall safety, and creating safer and better working conditions within the organization.
While there are many benefits to adopting an IMS within an organization, doing so can be quite difficult. Consolidating all the different systems currently in place is very hard, from figuring out how to integrate the different management systems all the way to implementing the IMS within an organization.
This is why organizations should use different tools to ensure that they implement their IMS properly. And one tool that organizations can use to do this is Mitti (by SafetyCulture). This comprehensive software includes many features that you can use to make it easier to implement your IMS, such as:
Create and customize inspection checklists that employees can use for audits and ensure compliance with different standards
Attach photo and video documentation of different processes to make sure that everything is documented properly
Streamline workplace communications and allow employees to have open and effective collaborations with one another using the HeadsUp feature
Find areas of improvement and assess the performance of IMS by pulling up real-time data and analytics
Build workflows to allow for a more streamlined process of integrating multiple management standards
Create a reporting system to allow employees to report any issues they may find during work.
Use Training to easily onboard employees when implementing an IMS
